Let's discuss your requirements! Click here or call 0845 434 8949.

Document Control Facilities

Features & Benefits of Controlling Documents
Data and Document Control
Organisation Structure for Document Control
Access to Business Information

Within Metamation, all documents including scanned paper are held within a central document store with full access audit, version control, and security controls.

Authors can create new documents using system supplied templates, with Metamation providing facilities for tracking the progress of document creation, revisions and sign off status.

Permitted users are able to see the latest versions of documents, including revision and any previous versions of the documents.

The Document Review process

New and updated documents are version controlled with the ability to carry out a full document review and approval process. Reviewers and approvers (both internal and external reviewers) are assigned on document submission and are alerted to review or approve the document as required.

As reviews are carried out, the author is notified can amend the document with comments made, accept or reject them and answer questions.

Check in and out

Documents are checked in and out by permitted users. Once a document is checked out it is marked for amendment by the user and a local copy is downloaded to be worked on. Metamation automatically keeps track of checked out documents and prompts users to check the document back in to ensure the most up-to-date copy is available.

As documents are updated, Metamation can automatically send new versions to individuals both internally and externally either by alert or e-mail.

Metamation keeps control of all versions of each item, ensuring everyone is working on the latest version.

Any office or data item can be incorporated into the system, including the following document types:

For your free information pack, click here!

Play Metamation Features Video of Document Control

Become a Metamation Document Management Reseller