Document Control
Features & Benefits of Controlling Documents
Data and Document Control
Organisation Structure for Document Control
Access to Business Information
Using Metamation, all documents are held within a central document store with full version control, audit and security controls.
Documents are created by authors, with the facility for tracking the progress of document creation, revisions and sign off status.
Permitted users can see the latest versions of documents, including revision and version history.
Review process
All documents are version controlled with a full review and approval process. Reviewers and approvers are assigned on document submission and are alerted to review or approve the document as required.
As reviews are carried out, the author is notified can amend the document with comments made, accept or reject them and answer questions.
Check in and out
Documents are checked in and out by permitted users. Once a document is checked out it is marked for amendment by the user and a local copy is downloaded to be worked on. Metamation automatically keeps track of checked out documents and prompts users to check the document back in to ensure the most up-to-date copy is available.
As documents are updated, Metamation can automatically send new versions to individuals both internally and externally either by alert or e-mail.
Metamation keeps control of all versions of each item, ensuring everyone is working on the latest version.
Any office or data item can be incorporated into the system, including the following document types:
- Microsoft Word Documents
- Microsoft Excel Spreadsheets
- Microsoft PowerPoint presentations
- Graphic images including BMP, TIF,JPG, CDR, GIF, IMG and WPG
- Microsoft Project Plans
- Microsoft Access Databases
- Scripts and Stored Commands
- Microsoft Viso Diagrams
- Mindstorm MindMaps
- Text Files including RTF, CSV and ASCII text files
- XML Data Structure Templates and Data
- HTML Web Pages
- Scanned Images
